What is a NIMAC State Coordinator?

Each U.S. state or territory that chooses to coordinate with the NIMAC selects a state-level coordinator who registers with the NIMAC. This person signs a Coordination Agreement in hard copy and mails it to the NIMAC. The NIMAC will then enter a registration for you in our system. Once registered, you will receive a login ID and password to access your account. The State Coordinator is responsible for designating Authorized Users for the state, and the primary purpose of your account is to provide you access to the system to register and manage your Authorized Users.

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Who can coordinate?

The NIMAC leaves the decision of naming the coordinator up to the individual state. This person might be the State Director of Education, NIMAS/NIMAC State Coordinator, State Counsel, State Director of Special Education, etc. All that is necessary is that the person have the authority to coordinate with the NIMAC on behalf of the entire state.

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How do I register as a State Coordinator?

Step 1: If your state has not yet coordinated, please contact the NIMAC to set up a new account for you.

Step 2: Submit coordination agreement to NIMAC

1. Download and print out the NIMAC coordination agreement form:
2. State Coordination Agreement
3. Sign form and mail a hard copy to the NIMAC:
   
   National Instructional Materials Access Center
   1839 Frankfort Ave.
   Louisville, KY 40206-0085

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How will I receive my user ID and password for logging into the NIMAC system?

Once your online registration and signed coordination agreement are received, NIMAC staff will activate your account. You will receive two automated emails containing your user ID and password. For security, we advise that upon logging in for the first time, you change your password.

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How do I designate Authorized Users?

Step 1: Designate Authorized Users (AUs) in the NIMAC Portal

1. Using your user ID and password, log in to the NIMAC system from www.nimac.us.
2. Click on the Add Authorized User tab.
3. Enter the contact information for the Authorized User. Please be especially careful to enter the correct email address as all automated correspondence from the NIMAC to the AU will use this address.
4. You may register up to 5 AUs for your state. (If you need additional AUs, please contact NIMAC at NIMAC@aph.org to make this request.)

Step 2: Authorized Users Sign Limitation of Use Agreement

1. When a new AU is designated, a Limitation of Use Agreement (LUA) will automatically be sent to that person's email address.
2. Once the LUA is signed and mailed to the NIMAC, the NIMAC will activate the user's account. User ID and password information will be emailed to the user.
3. The AU can now download file sets or assign file sets to an accessible media producer for download.

Step 3: Maintain AU Accounts

1. All AU accounts must be renewed each January. This will be an online process. You will receive an automated email reminder and instructions when this time arrives.
2. The state coordinator is also responsible for adding or deleting accounts as needed.

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